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501(c)3 Charter Renewal Form

This form is an annual report as required by the IRS for PCAI to maintain its “Group Status” and continue to provide you the 501(c)3 tax-exemption for your ministry. Even if your chartered certificate renewal date is for this year, you are still required to provide the following information for our records.

Important Legal Information

  • You may use this form for your financial report or, if you use QuickBooks or similar program, you can attach a Profit & Loss Statement for the financial portion only.
  • Your ministry is required to file a 990 form with the IRS, as well as attach a copy here.
  • Check with your Secretary of State office to verify that your state incorporation is current and active. Renewal frequency varies from state to state. Without valid state incorporation, your federal incorporation (501(c)3 status) becomes invalid. You may or may not receive notice from your Secretary of State that it is due as it is your responsibility to handle this.

FORM DEADLINE: March 28th of each year

Please note: We cannot extend the renewal past March 28th due to the IRS deadline requirement of May 15th. If you are late sending us the report necessitating us to file an amendment, you will be required to pay a late fee of $150. Once your report is received in our office and approved, your charter will be renewed, and a letter of good standing will be mailed to you within 30 days. We also file a report with the IRS confirming your status.

If you have any questions regarding this form, please call 1-866-268-5600 or fill out the contact form.

Complete the online form below or download a PDF version.

501(c)3 Charter Renewal Online Form

Address(Required)
Mailing Address (if different):
PRESIDENT/DIRECTOR(Required)
CONTACT PERSON(Required)

FINANCIAL STATEMENTS

If you use QuickBooks or similar program, you can attach a Profit & Loss Statement in lieu of completing Sections 1 and 2 of this form. Skip to Section 3 if you upload a statement.
Drop files here or
Max. file size: 2 GB.

    SECTION 1: RECEIVED CONTRIBUTIONS FOR MINISTRY

    If you have uploaded a Profit & Loss Statement, you may skip to Section 3.
    ASSETS - What the Ministry OWNS
    FIXED ASSETS
    EQUIPMENT & OFFICE FURNITURE - List Type & Value
    VEHICLES - Paid For - List Type, Make, Year & Value
    OTHER ASSETS - List Item & Value

    SECTION 2: EXPENSE FOR MINISTRY

    If you have uploaded a Profit & Loss Statement, you may skip to Section 3.
    LIABILITIES - What the Ministry OWES
    Accounts Payable - Notes Payable & To Whom
    Mortgages/Contracts & to Whom
    Vehicle Loans
    OTHER EXPENSES
    Office Expenses
    Salaries - To Whom (Pastor, Associate Pastor, Your Pastor, Clerical, etc.)
    Be sure to keep records and receipts of all expenses listed above.
    IMPORTANT NOTICE: You must keep a complete record of all people and organizations who contrinute to the ministry and how much they gave for your records. Don't forget to issue a "contribution statement" to contributors for tax purposes.

    SECTION 3: TAX FORMS

    If your ministry income was $50,000 or less, then you are required to file a 990-N form with the IRS. If you want us to file this form for you and send a copy, please check "Yes."
    If you want us to file the 990-N form for you and send a copy, please check "Yes."(Required)
    Drop files here or
    Max. file size: 2 GB.
      REMEMBER: You need to issue W-2s and/or 1099s to those who receive wages or to whom you paid contract labor. If you need help obtaining these forms, contact your CPA or go to www.irs.gov.

      SECTION 4: QUESTIONS

      Were there any changes in your ministry's purpose this year?(Required)
      Were there any changes in your organizational documents this year?(Required)

      SECTION 5: LIST OF ALL CURRENT BOARD OF DIRECTORS

      Name of President(Required)
      Address
      Name of Secretary(Required)
      Address
      Name of Treasurer(Required)
      Address
      Name
      Address
      Name
      Address
      Is the majority on the board NOT related by blood or marriage?
      Drop files here or
      Max. file size: 2 GB.
        To the best of my knowledge the above statements are true and complete. The purposese and activities of this ministry are strictly for religious and charitable purposes in compliance with the IRS code 501(c)3 and is not a private foundation.(Required)
        The president of the board typing their name consitutes an official signature on this document.
        MM slash DD slash YYYY
        MM slash DD slash YYYY
        MM slash DD slash YYYY

        SECTION 6: VISION MINISTRY UPDATE

        Drop files here or
        Max. file size: 2 GB.

          SECTION 7: MINISTRY & INCOME SOURCE REPORT

          1. Our principle source(s) of income for the past year were from:(Required)
          2. More than half of the ministry activities are conducted in, or directed at persons in foreign countries.(Required)
          3. More than 1/3 of our income came from other sources other than the officers' donations.(Required)
          4. The majority of our board of directors are NOT related by blood or marriage.(Required)
          5. Have your ministry bylaws been changed or have you added other types of ministries since last year?(Required)
          Max. file size: 2 GB.
          6. We held an annual business meeting.(Required)
          7. We keep minutes of each board meeting and they are filed in our permanent legal corporation and charter files.(Required)
          8. The president (or major officer) personal ministerial credentials with PCAI or AEGA are current.(Required)
          9. Our ministry property and board of directors are covered with professional liability and/or property insurance.(Required)
          10. Our ministry remains to operate as a not-for-profit basis and is NOT a private foundation.(Required)
          11. Our ANNUAL REPORT for our STATE nonprofit corporation is current.(Required)
          IMPORTANT NOTICE: IRS 990 Form Filing is due May 15th. Your ministry is required to file a 990 form with the IRS. Contact our office if you have questions about the 990. It is due by May 15th to file with the IRS and a copy must be sent to our office for your file. *If your ministry gross income was $50,000 or less, you file an online 990-N. (Per your request, our charter department will file this online form for you.) *If your ministry gross income is $50,000 up to $200,000, you file a 990EZ. *If your ministry gross income is $200,000 or more, you file a 990 Long Form. Please contact your tax professional concerning these forms.
          Issue W-2s and/or 1099s to those who received wages or to whom you paid contract labor. If you need help concerning these forms, contact your tax professional or local IRS office. You are to require anyone you pay contract labor to fill out a W-9 and keep in your records.
          NOTE: You must keep complete records of all people and organizations who contribute to the ministry and how much they gave. Don't forget to issue contributions statements to those who donated to your ministry.